Shortcut keys commonly used in PowerPoint (Powerpoint / PPT)
I've felt this way since I started using office programs like Word, Excel, PowerPoint, etc. As functions increase, it seems that we are increasingly using the mouse. But every function has a shortcut key... Of course, there are too many to remember them all, but even so, when you're pressed for time, shortcuts literally save you time.
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| Shortcut keys commonly used in PowerPoint |
The fact is that productivity increases by leaps and bounds!!
Although it is limited, I will upload some shortcuts that I frequently use in PowerPoint.
By the way, if you want to see the keyboard keys in the menu or menu icon, just press Alt. ^^*
1. Basic shortcut keys
- Create a new PPT: ctrl + n
- Open PPT file: ctrl + o
- Save PPT file: ctrl + s
- Print PPT file: ctrl + p
As with all office programs, you need to get into the habit of frequently pressing the save shortcut key above in case your PC goes down. It's a real pain if you create a lot of work and then blow it away... >.< (Of course, there is an auto-save function... but still...)
- Copy/Paste: ctrl + c / ctrl + v
- Cut: ctrl + x
- Select all: ctrl + a
Select All will select different areas depending on where the focus is currently. If a slide is selected, the entire slide will be selected. If an empty space within a slide is selected, all objects within the slide will be selected. If a shape is selected, all text within the shape will be selected.
- Find : F3
- Find and replace: ctrl + h
2. Font
- Increase font size: ctrl + shift + >
- Make text smaller: ctrl + shift + <
Rather than selecting text with the mouse and then selecting the font size with the mouse again, holding down shift while selecting text and then using the font size shortcut above is almost 10 times faster! It's actually used a lot!
- Bold: ctrl + b
- Underline: ctrl + u
- Copy font style: Place the cursor on the font style you want to copy, then press ctrl + shift + c
- Paste font style: Select the letters you want to change and press ctrl + shit + v after setting the block.
This is a really commonly used shortcut key and is really used a lot when unifying text!!
3. Shape
- Select shape / Select text within shape: F2
This part is very useful when there are multiple shapes overlapping or mixed together. When you select a shape with the mouse, sometimes the shape itself is selected, and sometimes the text within the shape is selected. In this case, if you press F2 repeatedly, you can clearly see which one you have selected.
- Select multiple shapes: shift + shapes
- Copy shape: ctrl + drag the shape you want to copy with the mouse
- Move a shape perpendicularly: Shift + drag the mouse over the shape you want to move.
- Change shape: ctrl + mouse or shift + mouse
If you hold down the control key and change the shape of the shape with the mouse, you can see that the entire shape is proportionally stretched.
If you hold down Shift and change the shape of a shape with the mouse, you can see that the selected part of the shape increases proportionally.
- Change the shape of the line: For lines, if you hold down shift while stretching, shrinking, or moving them, you can see that they move straight.
- Bring overlapping shapes to front / send them to back
- Bring to the front
- Office 2003 standard: Pop-up key (key to the left of the right ctrl key for 106 keys) -> R -> T
- Office 2007 standard: Popup key -> R -> R
- Send to the back
- Office 2003 standard: Popup key -> R -> R
- Office 2007 standard: Popup key -> K -> K
- Group/Ungroup Shapes
- Grouping: Select the shapes to be grouped, then press pop-up key -> G -> G
- Ungroup: Select the shapes to ungroup, then press pop-up key -> G -> U
I think these are the things I use the most when I write PPTs...
Even if you teach your employees a lot, it's useless if they don't use it... >.<
